Constitution of TransAsia Sisters Association, Taiwan

Constitution of TransAsia Sisters Association, Taiwan

Established on 7th of December, 2003

Chapter I   General Provisions

Article 1

The name of the organization shall be known as TransAsia Sisters Association, Taiwan (TASAT), hereinafter referred as the “Association”.

Article 2

The Association is a non-profit corporation organized under the laws of Republic of China.

The objectives of the association are to provide a resource supporting network for the foreign spouses from the Southeast Asian countries married in Taiwan, protect their rights in the family, the society, at work, of education, in legal system, help them to integrate with the communities, enhance the Taiwanese understanding and appreciation of the histories and cultures of Southeast Asia, and collectively promote a multicultural society in Taiwan.

Article 3

The territory of the Association extends to the whole national administrative regions.

Article 4

The location of the Association shall be in the city where its superintendent authority locates. The Association can set up branch offices with permission by authority.

Article 5

The missions of the Association are as follow:

(1) To provide a resource supporting network for the foreign spouses from Southeast Asian countries married in Taiwan.

(2) To ensure the foreign spouses from Southeast Asian countries married in Taiwan gain respect in the family, the society and at work.

(3) To help the foreign spouses from Southeast Asian countries married in Taiwan to integrate with the communities.

(4) To help the foreign spouses from Southeast Asian countries to gain their rights of citizenship and other rights protected by laws.

(5)To offer education programs on women’s issues, parenting and other needs to improve the quality of lives for the foreign spouses from Southeast Asian countries married in Taiwan.

(6) To offer various cultural activities to enhance the Taiwanese understanding and appreciation of the histories and cultures of Southeast Asia, and collectively promote a multicultural society in Taiwan.

(7) To accept grants from the governmental agencies and non-government organizations to organize programs and research promoting rights of foreign spouses from Southeast Asian countries.

Article 6

The superintendent authority of the Association is the Ministry of the Interior.

The business of the Association should be guided and supervised by the superintendent authority.

Chapter II   Membership

Article 7

The requirements for applying membership are:

(1) Individual Member: persons who support the objectives of the Association, more than twenty years of age, and with Taiwanese or Southeast Asian countries citizenship.

(2) Organizational Member: public or private agencies or organizations which supports the objectives of the Association.

(3) Sponsoring Member: any individuals or associations that support the objective of the Association.

An applicant should complete a membership application form, be approved by the Board of Directors and pay the membership fee.

An organizational member should send one representative to exercise the membership right.

Article 8

Members (representatives) have the rights to vote, elect, be elected and impeach. Each member (representative) has one vote. Sponsoring members do not have the aforementioned rights.

Article 9

Members have duties to abide by the Constitution and policies and decisions approved by the General Assembly and paying membership fees.

Article 10

The Board of Directors may decide a caution to or suspension of a member (representative) who violates the laws, Constitution or decisions of the General Assembly. The General Assembly may resolve to expel a member who seriously damages the Association.

Article 11

Members exit the Association when they lose their membership or are expelled by the General Assembly.

Article 12

Members may withdraw the Association with written notices state the withdrawal reason.

Chapter III  Organizational Structure and Function

Article 13

The General Assembly is the highest policy-making body of the Association.

The members should vote for representatives according to proportional representation when the number of the members exceeds three hundred. The representatives should represent the members and attend the General Assembly and exercise the membership right.

The term of the representatives is two years. The number of the representatives and the rules for the election should be decided by the Board of Directors and reported to the superintendent authority for its approval.

Article 14

Functions of the General Assembly are:

(1) To enact and amend the Constitution.

(2) To elect and impeach Members of the Board of Directors and the Board of Supervisors.

(3) To decide the first registration fee, annual membership fee, incomes from any business of the Association and the donation methods.

(4) To approve the annual plans, reports, budget and final accounts.

(5) To decide to expel members (representatives).

(6) To manage the properties of the Association.

(7) To decide the dissolution of the members.

(8) To decide other significant issues related to rights and duties of members.

The definition of significant issues in Article 14, Number 8 should be decided by the Board of Directors.

Article 15

The members (representatives) should elect fifteen Members of the Board of Directors and five Members of the Board of Supervisors. At least two thirds of the Board of Directors and the Board of the Supervisors respectively should be members of Southeast Asian origins.

During the election of the Board of the Directors and the Board of Supervisors, two alternative Members of the Board of the Directors and one alternative Member of the Board of Supervisors may be elected according to the votes to succeed when vacancies exist.

The current Board of Directors may propose a reference list of candicates for the next election of the Board of the Directors and the Board of Supervisors.

The election of the Board of Directors and the Board of Supervisors may be undertaken by post. However, such procedure shall not be held in two consecutive occasions. The rules for election by post should be approved by the Board of Directors and reported to the superintendent authority for its approval.

Article 16

Duties of the Board of Directors are:

(1) To consider qualification for membership application.

(2) To elect and impeach Chief Member of the Board of the Directors and Chairperson.

(3) To consider resignations of Members of the Board of Directors, Chief Member of the Board of Directors and the Chairperson.

(4) To employ and dismiss staff.

(5) To approve annual plans, reports, budget and final accounts.

(6) To manage other executive work.

Article 17

There should be three Chief Members of the Board of Directors, who are elected among the Members of the Board of Directors. The Chief Members of the Board of Directors should elect one of the Chief Members of the Board of the Directors as the Chairperson.

The Chairperson shall preside all the affairs of the Association and represents the Association. The Chairperson should be the chairperson of the General Assembly and the Board of Directors.

The Chairperson, whenever s/he cannot exercise the power, should appoint one Chief Member of the Board of Directors to represent her. In the case that the Chairperson does not or cannot appoint the agent, the Chief Members of the Board of Directors should decide the agent among themselves.

When vacancies of the Chairperson or the Chief Members of the Board of Directors exist, reelections shall be held within one month.

Article 18

Duties of the Board of Supervisors are:

(1) To monitor the work of the Board of Directors.

(2) To review annual final account.

(3) To elect and impeach the Chief Member of Board of Supervisors.

(4) To consider resignations of Members of the Board of Supervisors and the Chief Member of the Board of Supervisors.

(5) To monitor other work of the Association.

There should be one Chief Member of the Board of Supervisors, who is elected by and among the Members of Supervisors. The Chief Member of Supervisors should monitor the routine affairs of the Association and be the chairperson of the meetings of the Board of Supervisors.

The Chief Member of the Board of Supervisors, whenever s/he cannot exercise the power, should appoint one member of the Board of Supervisors to represent her. In the case that the Chief member of the Board of Supervisors does not or cannot appoint the agent, the members of the Board of Supervisors should decide the agent among themselves.

When the vacancy of the Chief Member of the Board of Supervisors exists, reelections shall be held within one month.

Article 20

The Members of the Board of Directors and Board of Supervisors work on a voluntary basis without compensation and have the term of two years. They may be reelected. The Chairperson may be reelected consecutively not more than once.

Article 21

Members of the Board of Directors and Board of Supervisors shall be dismissed in one of the following cases:

(1) Loss of membership.

(2) Resignations approved by the Board of Directors or the Board of Supervisors.

(3) Being impeached or removed.

(4) Being in suspension for more than half of the term.

Article 22

There should be one Secretary General in the Association. The Secretary General is authorized by the Chairperson to administrate affairs of the Association. The Secretary General and other staff should be nominated by the Chairperson and approved by the Board of Directors, and their appointments are to be reported to the superintendent authority. However, the dismissal of the Secretary General should be reported to the superintendent authority first.

The elected Members of the Board of Directors and Board of Supervisors may not serve as the staff mentioned above.

The duties and the division of labor of the staff should be approved by the Board of Directors.

Article 23

The Association may establish Committees, Working Groups or other internal working organizations, whose rules should be approved and amended by the Board of Directors.

Article 24

The Board of Directors may appoint a Honorary Chairperson, several Honorary Members of the Board of Directors and Advisors. The length of their service term is the same as the Board of Directors and Board of Supervisors.

Chapter IV   Meetings

Article 25

The General Assembly includes regular meetings and special meetings, which shall be summoned by the Chairperson. Except special meetings may be summoned due to emergency, the regular meetings shall be summoned by written notices fifteen days prior to the meetings.

The regular meetings should be held annually. The special meetings shall be held upon the requests of the Board of Directors, more than one fifth of members, or of the Board of Supervisors.

When the Association registers as a juristic person, the special meetings may be held upon the request of more than one tenth of members.

Article 26

When a member (representative) cannot attend the General Assembly, s/he may appoint another member as proxy to exercise her membership rights with written notice. Each member (representative) may be a proxy for only one member.

Article 27

Decisions of the General Assembly are to be taken by a simple majority rule when more than half of members attend. However, the enactment and amendment of the Constitution, expulsions of members, impeachments of Members of the Board of Directors and the Board of Supervisors, managements of properties, dissolution of the Association, or other significant issues related to rights and duties of members should be decided by a two third majority when more than half of members attend.

When the Association registers as a juristic person, the amendment of the Constitution should be decided by a third fourth majority when more than half of members attend, or with the written consent of two third of all members. The dissolution of the Association may be decided by two third of all member at any time.

Article 28

Meetings of the Board of Directors and the Board of Supervisors shall be held at least once every six months. Joint or special meetings may be held whenever necessary.

All meetings of the Board of Directors and the Board of Supervisors, except for special, shall be summoned by written notices seven days prior to the meetings. Decisions of such meetings are to be taken by a simple majority when more than half of Members of the Board of Directors and the Board of Supervisors.

Article 29

Members of the Board of Directors should attend Board meetings and shall not delegate any person to attend Board meetings; Members of the Board of Supervisors shall attend Board meetings and shall not delegate any person to attend Board meetings. Members of the Boards of Directors and Supervisors who fail to attend their meetings twice consecutively without reasons, are deemed to resign from their positions.

Chapter V  Budgets and Accounting

Article 30

The sources of revenue of the Association are:

(1) First registration fees: NTD. 300 for individual members and NTD. 300 for organizational members. The members shall pay the registration fees when they become members of the Association.

(2) Annual membership fees: NTD. 500 for individual members and NTD. 500 for organizational members.

(3) Incomes from any projects of the Association.

(4) Donations from members.

(5) Benefits from commissioned projects.

(6) Funds and their interests.

(7) Other source of incomes.

Article 31

The fiscal year of the Association shall be one calendar year from 1st of January to 31st of December.

Article 32

The Board of Directors shall prepare annual general plan, budges and salaries of staff prior to the beginning of the fiscal year, and be approved by the General Assembly (In case of not being able to hold the General Assembly, the aforementioned documents shall be approved by the joint meeting of the Boards of Directors and Supervisors), and reported to the superintendent authority. Within two months after the end of fiscal year, the Board of Directors shall prepare annual report, final accounting, balance sheet of assets and liabilities, list of properties and balance sheet of receipt and expenditure and submit them to the Board of Supervisors for reviews. After reviews, the Board of Supervisors shall return the aforementioned documents to the Board of Directors with comments, which the Board of the Directors shall submit to the General Assembly for approval and report to the superintendent authority by the end of March. (In case of the General Assembly not being able to be held on time, the documents can be reported to the superintendent authority before the General Assembly.)

Article 33

If the Association is dissolved, the properties left by the Association shall be handled by the superintendent authority.

Chapter VI  Bylaws

Article 34

Affairs not regulated in this Constitution shall be handled according the related Laws and Regulations.

Article 35

The Constitution shall be approved by General Assembly, enacted after being reported to the superintendent authority. The same procedure applies to amendment to the Constitution.

Article 36

The Constitution was approved by the First General Assembly on December 7th, 2003, and reported to the Ministry of Interior and registered on March 25th ,2004, with the record number of 0930060538.

北部辦公室
02-29210565 |傳真 02-29217501 |
地址 234新北市永和區忠孝街15號1樓
tasat.taipei@gmail.com

南部辦公室
07-6830738 |傳真 07-6830733 |
地址 高雄市美濃區中正路二段761號
sisters.asso@msa.hinet.net